TimeTrak® is simply a much more efficient way to handle your Time & Attendance and Labor Distribution. It couldn't be easier to meet payroll policies on shift start and end times, overtime, premium time, holidays, shift differentials, job rate changes, on-call, call back, change and clean-up time, Baylor time, etc. TimeTrak® supports multiple Pay Periods simultaneously, assuring policy enforcement in the most complex situations.
And, TimeTrak® will use the same pay codes and terminology you currently use. You'll never need to refer to a list since TimeTrak® is totally user-defined and table driven.
Fast and Easy
Super-fast TimeTrak® couldn't be simpler for your supervisors to use. TimeTrak® speeds a supervisor through time card editing with a unique method of Global Time Card Management, offering quick-edit solutions where appropriate. Upon a supervisors sign-on, TimeTrak® can move directly to the Global Time Card Management process, keeping supervisory training time to a minimum -- and thus also reducing start-up time.
A Truly Paperless System
This process combined with Electronic Sign-Off provides a truly paperless system requiring no distribution or collection of reports. Of course paper reports (or reports to disk for E-mail delivery) are always an option for those supervisors who will not have access to the system. And when those reports are returned marked up with edits, data entry clerks can also use the Global Time Card Management process to speed their Time Card editing.
Password restrictions, Electronic Sign-Off and Audit Trails provide controls ensuring the accuracy of the information transferred to Payroll. Passwords control user access to each part of the package (No Access / View Only / Editing Permitted) -- and can even limit whether information can be deleted, added or just changed. Password profiles make it easy to give users access to each employee to whom such access is needed, yet limits where they can go and what they can do.
Electronic Sign-Off (ESO) allows companies to keep electronic records of which supervisor authorized which employee's hours, eliminating the need for the distribution, collection and storage of paper records. ESO offers both employee level and supervisory level sign off. Companies may choose to use either, both or neither; allowing them to see which employees and/or which supervisors are or are not signed off. Overrides permit Payroll to close pay periods when necessary.
Audit Trails track when and who made changes to Time Card records, Calculated Hours, and Schedules -- what the items were before being changed, and what they were changed to.
Hourly & Salaried
Whether your employees are salaried or hourly, TimeTrak® can automate the calculation and transfer of their payable hours
Salaried employees can use a Pay According to Schedule (where hours are system generated with no punching required, only their exceptions to schedule need attention), a One Punch anytime during the day to verify they were in, a Punch IN in the morning to verify on time arrival, or even multiple sets of punches as they come and go (so you know for insurance purposes if they were working when they were injured off premises). In all cases TimeTrak® will generate their salaried hours for the day.
Hourly employees have many options as well, depending on how much a company wants to reduce it's editing. By choosing different levels of employee empowerment, companies can limit supervisor editing to a minimum - balancing it with supervisor review and approval.
And only TimeTrak® offers companies the option of a keyless or keyed punch mode, allowing companies to match their environment and philosophy
Scheduling and More
Schedule each individual employee, or use TimeTrak®'s Global Schedule Editing to assign and change schedules for employees grouped in various ways.
Better yet, let TimeTrak® do the scheduling chores. TimeTrak® can work without schedules, assign schedules that best match both the employee's IN punch and OUT punch, or automatically update schedules from a master schedule, or a rotational schedule.
It can also automatically update current schedules from individual Advanced Schedules (vacations, etc.), apply holidays, and adjust for daylight savings time.
Automation & Integration Beyond Compare
Nearly all TimeTrak® functions can be automated with memorized jobs and job schedulers that keep track of scheduled activities. Employee Files can be synchronized with Payroll and HR Systems, and Payroll Transfers can be accomplished without leaving TimeTrak®. Bi-directional Interfaces are offered for Payroll, HR, Scheduling, MRP, Job Costing, and other programs.
American Payroll Association
Exception and Labor Tracking
Over 40 Attendance Exceptions are tracked automatically; and users may attach Reason Codes to Exceptions to further clarify the Exception (e.g., "Bereavement due to death of grandfather"). In addition, a Reason Code may be attached to any Time Card record (e.g., "Approving overtime due to absence of relief employee"), or may be used as a tracking tool even when no exception exists.
Further, employees may make Transfers, charging their time to Departments and Job Classes, effecting changes in rates of pay if required. Every payable minute is tracked to a Date, a Cost Center, a Department, a Job Class, a Pay Code, a Rate, a Multiplication Factor, a Shift, and as to whether or not the time was Scheduled.
An Employee Note Page
Access to the Note Page is available when a supervisor is working with just one employee's information, anywhere in TimeTrak® or any of it's software modules. Supervisors can store notes on employee availability, discussions with the employee, or any other information they wish. Those notes will follow the employee throughout the company.
Employee Empowerment & Reduced Editing
Another powerful, unique TimeTrak® feature - Pay to Schedule -- empowers employees, with appropriate review processes, to reduce editing. If a company desires, it can empower its employees to request certain types of benefit time if they should arrive late, leave early, or be absent. The requests can be limited to special Request Pay Code types only, preventing transfer to Payroll unless a supervisor converts the requested benefit time to a payable Benefit Pay Code. Or they can be empowered to enter valid Benefit Pay Codes (reducing editing by supervisors even further), where supervisors review all time entered by their employees, and have the option to easily take the time away. And for employees that arrive early, or leave late companies can use a similar feature - Pay as Punched - to control overtime and unscheduled time, keeping an accurate record of who authorized the time and why.
Fully Integrated Add-On Modules
TimeTrak® users can have use of several fully integrated specialty modules.
The Previous Period Module permits complete access to up to 52 previous pay periods; the screen turns red to serve notice that you are accessing a previous period (e.g.. this module may be used to answer employees questions about past pay periods, or to assess the result of pending contract changes with the built-in recalculation feature). The Import/Export Module allows the importing and exporting of flat ASCII files. BarTrak provides an integrated program to generate bar code lists for badges, as well as departments and job classes from your tables, permitting quicker, more accurate entry using wands with your time clocks. TimeTrak® is always willing to write custom reports where cost effective; or you can use ODBC enabled Windows applications to read, write and create your own reports. Built in utilities exist for Index Rebuilding, Backups, Restores, and Recalculation of Hours for the Pay Period after policies have been altered. In addition, TimeTrak® Systems offers fully integrated modifications to automate non-standard rules and procedures your company may have in force.
Safe Clear Choice
With all these unique features, it's easy to see why TimeTrak® will cut your editing time in half - when compared to any automated system on the market. TimeTrak® is clearly the choice for companies looking to reduce unproductive work, and provides the best return (and protection) on your investment.